Please review all materials on time management to receive attendance credit for the week. Please write a 500-word reflection paper that discusses your key learning and how you might apply this learning. No need for additional research. Also, cite if you use outside sources. I will review these papers for credit but not provide feedback. This paper is due on Sunday, 3-12. If papers are under 500 words, no credit will be given. Also, if papers are not submitted in Microsoft Word, credit will not be given. There are no make-ups for the reflections paper that will count against your participation credit. Students can miss a total of 2 reflection papers and or live classes before points are taken off.
Making better use of time
Dr.Craig Nathanson
Dr. DDr.Dr.DR.
www.drcraignathanson.com
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It moves fast
It moves slower or your perception of it moves slower when you are having fun
We all have the same time, 24 hours a day
Time management is your life
Organized people get more done, are happier, have better relationships, better health and career development opportunities
We are happy when in our flow or creative uninterrupted state
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Some facts about time
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4000 B.C (6500 years ago)
Ancient Sumerians invented writing (cuneiform writing) for record keeping
18th century (1791) Benjamin Franklin stated that time is money
1888 Time clock invented
1910 Scientific management- F.Taylor
1970 Day timer
1990 Stephen Covey- 7 Habits book and time management system
1993- Apple Newton- PDA
2002-Dave Allen- Book, how to get more out of your time and your life
2007-Tim Ferris- Four-hour workweek book
2019-Many time management Apps!
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The history of time
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It gives us more pleasure to overestimate than underestimate time
Projects tends to expand with the time allocated
Give a person one task and it will take all day
Give tasks to the people instead who are busy!
Being unorganized can waste 7.5 hours a week
The average person gets interrupted 50 times a day and 80% of these distractions add no value
The most powerful word in time management is to say NO.
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Some facts about time management
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We do what we like and what we are good at
We do the things which are easier to do and require little time
We do things which are scheduled before those which are not scheduled
We do things which are planned vs. unplanned
We respond to demands from others before we do for ourselves
We do interesting things before we do uninteresting things
We do things that advance our personal objectives or that are politically expedient
We wait until a deadline until we get moving
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Human nature and time
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We readily respond to a crisis and emergencies
We respond based on who wants it
We tackle small jobs before large jobs
We work on things in the order of arrival
We work on the squeaky wheel principle
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Human nature and time cont.
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How would you rate your daily time management?
What process or system do you use?
Which areas need the most development?
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Group exercise
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Rely on a list
Focus on achievements vs. what you want to do
Have a place for everything
Don?t allow for interruptions (email, phone, people stopping etc. when working on A priorities
Do one important thing at a time but several trivial things simultaneously
Use 5 to10 minute waiting times for trivial tasks
Divide up large projects
Practice 80-20 rule
Work the most important items during your peak hours
Don?t procrastinate
Keep track of time
Schedule busy work
Set deadlines
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Strategies for personal time management
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Schedule personal time to relax
Don?t worry
Set long term plans and work backwards
Have things to check off the list
Use software where available, e.g. Outlook, Franklin Covey, Day-Timer, Planner-Pad
Use A, B, C system (Must, should, could) Distribution should be 10%-60%-30%
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Strategies cont.
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Don?t over schedule the day
With every piece of paper, take some action, throw it away or file it
Learn delegation
Keep your workplace neat and organized, free of clutter
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Improving Time Management
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PlannerPad
Remember the milk
Focus booster
Mind42
Mylifeorganized
Last pass and 1password
Rescue time
Toggl
Calender
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Good tools!
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Use goals and measurements
Set priorities
Plan!
Do one thing at a time!
Know where your time goes
Use the 90-minute rule and 20-minute breaks
80-20 rule
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Most important
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Use a system to prioritize
For example, the 10 P? process to determine your most important goals
Develop a master task list
No more than 50 items
Set aside daily planning time
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Improving Time Management
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Only select tasks you have time for
Prioritize what needs to be done
Move tasks to the next day if not complete
Use a system to track:
What is completed
What needs to be done
Never recycle tasks
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Improving Time Management
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Group Exercise
Identify three ideas learned today which you will apply after class!
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Key Learning from today?
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