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Flowchart: Process of Employee Action Form
Joan Smythe
American Public University
HRMT 415
Dr. Monica Galante
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Flowchart: Process of Employee Action Form
The Employee Action Form (EAF) is used by the organization for part-time employees.
The document can be initiated when there is a new employee, a part-time job is being extended,
or a change in part time positions (e.g. going from one department to another). Because these
individuals are part-time employees, managers are not required to send these through the same
process as they do for full-time employees.
To start the process, the employee action form process is what the department does prior
to the document reaching the human resource department. The document is received by the
HRIS supervisor for distribution to staff and input of the document. The HR clerk reviews the
document before input to determine of it is an extension, change in position, or new part-time
employee. If it is a new part-time employee, they need to ensure all the new hire paper work is
attached. If the part-time employee is changing position, the HR clerk verifies the employee
meets the qualification. If the part-time employee’s is being extended, it is enter into the HRIS
system. From that point, all documents are then proofed by the HRIS supervisor, then forward to
the assistant direct who reviews and approves. At the point, the EAF moves onto the batching
process, then the hourly pay process.
Because paper is being processed and approved simultaneously, depending upon when
documents are submitted, payment to employee could be delayed. By using a hand-
written/typed document for input, going through several hands, sometimes writing is not legible
and errors could be made. An integrated system will reduce errors and improve processing
times.
r -1 I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I I
I I
E M p L 0 y E E
Start
Employment Action Form Process
HRIS Supervisor distributes to staff
for input
Obtain new hire
documents from
Employment Services
: REJECT Verify employee
meets qualifications
I I
L———-
HRIS PROCESS FOR EMPLOYMENT ACTION FORM
C T u 0 R R N E E N w T
p E 0 M s p I L T 0 I y 0 E N E
( __ s_top_) -.,
E X T E N s I 0 N
REJECT
R E J E C T
Hourly Pay Process (M4 Paycycle}
t Batching Process
EAR forward to Asst. HR Director
EAR forward to HRIS
Supervisor
REJECT
1—————————————-
Input EAR into CEI System
• EAR forward to proofing
- Flowchart Example
- Untitled
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